The Value of Hiring a Wedding Coordinator

Now that the proposal has been accepted, what’s next? It’s time to create your signature wedding.
What exactly does that mean? It means that from this day forward, until the day of the wedding, you will spend 75% of your time thinking about how to create a wedding that will be like no other. You may not have given it much thought, but most couples have thought about this day for many years and envisioned their wedding in their minds a thousand times. Both of you are about to embark upon what could be a wonderful journey… or a nightmare! The choice is yours. Why leave it to chance that everything will go according to plan? Instead, implement a fail-proof plan. How? By hiring a wedding coordinator

Consider this idea as the first and one of the most important decisions you will make as a couple. Hiring a wedding coordinator will give both of you reassurance that you are making the right decisions about your choices; help bring your dream to fruition; and maintain a peaceful, loving, relationship in the process.

Although most couples enjoy the idea of designing a wedding, they often find that the planning is much more work than they imagined. It takes time and experience to address every detail. Let’s face it, some people just aren’t planners. Planning your wedding doesn’t have to be a frustrating and overwhelming experience. Organization and careful planning are the keys to a stress-free, fun-filled event. Hiring a wedding coordinator will ensure a much happier experience for you both!!

A wedding coordinator will not only help coordinate the details of the wedding but, more importantly, will help to make the process fun, reduce the stress and ensure that you have the wedding you desire. You will not have to worry or become stressed during the planning process. Instead, you both will enjoy planning the wedding.

Don’t misunderstand, you both will still make all the decisions, but consider leaving the details to the experts. Most couples truly enjoy the journey and, even if they don’t, the coordinator will be there to guide them. Trust me on this one, by hiring a wedding coordinator, your life will be happier, because everyone will be happier and less stressed.

Wedding coordinators are trained professionals who know the industry. Couples should understand that they are not just paying for a coordinator to manage the day for them; they are also paying for knowledge, expertise, skills, services and, ultimately, peace of mind.

Wedding coordinators provide a higher level of comfort for everyone. They are able to recommend the right professionals for you. Professionals enjoy working with other professionals. Are trained to handle difficult scenarios and unexpected occurrences at weddings; Are familiar with the latest trends and have the best resources; Know the best locations and services for each couple’s particular needs; Have access to exclusive locations that couples would otherwise never hear about; Can recommend the right wedding professionals for all aspects of the wedding; Are trained to help create a budget, keep expenses within that budget, and protect couples from making costly mistakes; Can save couples time in researching options. They already know what works best and why.

Now that you understand the various roles of a wedding coordinatoe, it’s time to start getting the important questions answered. Setting the budget first is the key! You and your fiancée should agree on the expenses before you begin the planning process. The budget must accommodate the size and style of the wedding. Write down your wishes and desires and compare notes. Distinguish your “wishes” from your “must haves”. Your coordinator can create a budget based on the most important elements of YOUR wedding. He/She can help prioritize which areas are most important to you.

Remember there is always room for compromise. Target more money towards the areas that are most important and reduce the areas that are less important. Your wedding coordinator will show you how to make changes without changing the feel of the wedding. Is it more important to have great food or a great band? Do you want an extravagant cake or beautiful flowers? You can have all of the above with proper planning. Whichever you choose, remember to stay on track with the expenses as you move forward. The budget is one of the most important areas where your coordinator can assist and it’s the start of making financial decisions together, a very important part of marriage. Open and honest communication is the key.

In a post-wedding survey, couples were asked, “If you had it to do over again, what would you have done differently?”
Number 1 Answer: “I would have hired a wedding coordinator – someone to ensure that all of the details were handled so that I could have enjoyed my day without worry.” Coordinators provide this reassurance on the wedding day! It is worth the investment to have peace of mind.

A wedding coordinator is able to provide: Peace of mind while planning the wedding; A great experience on the wedding day; and Wonderful wedding memories that will last forever!

Your Holiday Season Elopement

From Christmas to New Years Eve, what better time for shopping, meeting family and friends, exchanging gifts, and . . . getting married. When you think about it, what better time during this “season of giving” than to share the most important gift of all — your marriage. And yes, the holiday season is an ideal time to elope.

The holiday season elope is popular for many reasons:

– Your marriage is one of the greatest gifts that you can give and share;
– Elopement destinations are specially decorated and offer more picture opportunities;
– The holiday festivities and goodwill of others add to the romance of your wedding; and
– Combine your elope wedding with a winter sport honeymoon — a ski vacation, for example.

Picking the Perfect Gift

Picking the perfect gift during the holidays is one of life’s most difficult chores. You want your gift to be: romantic; heart-felt; represent an important part of me; valuable; and most of all — forever. It is difficult to think of a more priceless gift than the gift of love and support of each other throughout time.

The Most Festive Season

During the holiday season, all the travel destinations are decorating their establishments with festive Christmas trees, garlands made of evergreens, wreaths with poinsettia, gift-wrapped packages, twinkling lights, ornamental holiday characters figurines, fancy red and gold ribbons, the crackle of wood in a burning fireplace, and much more. Imagine the wonderful wedding picture opportunities these festive holiday decorations will offer. And in addition to the decorations, many destinations will also be offering holiday feasts and menu specials to celebrate the holidays — and of course your wedding, also.

Beware though, the holiday season is also the most popular travel time and some destinations may be crowded. Always call ahead and speak to the manager about your ideas and plans. In most cases, early reservations will be the safest. On the other hand, brides tend to be lucky and your destination may be able to accommodate you on short notice. Either way, call ahead for details.

Romance in the snow

A holiday season elopement is also a great opportunity to travel to a wintry location and enjoy a winter sport honeymoon. There are a multitude of travel destinations that offer every kind of winter sport and activity imaginable: alpine skiing, cross-country skiing, snowboarding, snowmobiling, snowshoeing, tubing and sledding, sleigh riding, ice skating and much more. Add a few extra days to your elopement and enjoy the outdoor winter activities. The most important thing is to remember to bring warm outdoor wear; you can easily rent sport equipment everywhere. And if you don’t know how to ski or snowboard — professional lessons will have you schussing and gliding like a pro in a few hours.

Congratulations to All Our Couples Married This Past Spring!

Andrew & Leah 3/3 at HVC
Erin & Carly 3/9 at The Doubletree Hotel Chelsea
Brian & Angie 3/9 at The Poughkeepsie Grand Hotel
Brett & SandiLynn 3/17 at The Round Hill House
George & Kelly 3/24 at The Fountains at Millbrook
Daniel & Kerianne 3/30 at Arbor Ridge Catering & Banquet
Chris & Danielle 3/31 at The Candlewood Inn
Cesar & Bruna 4/13 at The Villa Borghese
Gustavo & Diana 4/15 The Villa Borghese
Arya & Sapna 4/21 at The Hindu Samaj Temple and Locust Grove
Charles & Ashley 4/21 in New Paltz, NY
Mario & Paula 4/27 at Mesier Park
Joe & Marissa 4/27 at The VIP Country Club
Mark & Chelsea 4/28 at Shokan Weslyan Community Church
Shakia & Malcolm 4/28 at Atrium Caterers
Justin & Liz 5/4 at The Grandview
Chad & Kristen 5/5 at The Grandview
Jordan & Jordan 5/6 at The Full Moon Resort
Lisa & Terry 5/12 at The Skytop Steakhouse & Brewing Co
Earl & Rina 5/12 at Pamela’s on the Hudson
Dominick & Melissa 5/13 in Poughquag, NY
Christopher & Jessica 5/18 at The Grandview
James & Sharon 5/19 at The Rhinecliff
Krystal & Patrick 5/19 at Lake Minnewaska
Matt & Amanda 5/19 in North Salem, NY
Evangelos & Kimberly 5/19 The Ham House
Rosa & Austin 5/19 at The Gosling Pond B&B
Elaine & Davanh 5/19 at Beckwith Pointe
John & Sharon 5/20 at FEAST at Round Hill
Keith & Diandra 5/20 at Catlin Gardens
Jason & Regina 5/26 at The Wilderstein Historic Site
Laura & Shaun 5/26 at West Park Winery
Tom & Kelley 5/26 at Oceanbleu Beachfront Catering
Adam & Elizabeth 5/27 in Kingston, NY

Congratulations to All of Our Couples Married This Past Winter!

Antonio & Cheryl 11/4 at Overlook Lodge
Mike & Pamela 11/4 at The Poughkeepsie Grand Hotel
Inna & Gregory 11/5 at The Stone House B&B
Glen & Sally 11/7 at The Rhinecliff
Brian & Ann Marie 11/11 in Hopewell Junction, NY
Matthew & Tiffany 11/12 in Stanfordville, NY
Justin & Jami 11/12 at Ceola Manor
Victor & Kristina 11/18 at The Poughkeepsie Grand Hotel
Leah & Jonathan 11/19 in Hudson, NY
Vanessa & Mike 12/2 at HVC
Chris & Jennifer 12/3 in Yorktown Heights, NY
Kevin & Rosaria 12/17 at HVC
Evelyn & Claudia 12/23 at Minnewaska State Park
Mike & Willa 12/31 at Bear Mountain Inn
Nicholas & Carlina 12/31 at Patriot Hills
Jason & Jason 1/17 in Beacon, NY
Maria & Christopher 1/27 at HVC
Robert & Nena 1/28 at HVC
Melody & David 1/28 in Hopewell Junction, NY
Rudy & Nadine 2/11 at The Poughkeepsie Grand Hotel
Rene & Dominique 2/17 at HVC
Kyle & Kayla 2/25 at HVC
Devon & Nicole 2/25 in Rhinebeck, NY
Angel & Ann Marie 2/26 at The Bykenhulle House

Free Wedding Workbook & Website For Our Couples

For Our Contracted Couples Only
Free Wedding Workbook & Website

Workbook Services Include:

Guest List & Budget
Task Calendar
Wedding Ceremony and Reception
Rehearsal and Rehearsal Dinner
Seating Arrangements
Engagement Activities
Bridesmaid’s Luncheon
Bridal Shower
Bachelor and Bachelorette Parties
Post-Wedding Activities
Honeymoon
RSVPs
Gifts and Thank Yous
Costs and Payments
Vendors and Contacts
Out of Town Guests
Gift Registry
Create and Collect Notes Electronically
Organize Notes into your own Categories
Attach images and Links to Notes
Share Notes with Family and Friends
Maintain a Master Email List for your Wedding
Create Customized Lists
Send Email in Bulk
Works with your Existing Email Address
and so much more!!

Contact us today to have this set up for you for free.

What’s In And What’s Out

Wedding Cakes

Gone are the days of white cake, white icing and a figurine of the couple on top. Many couples are taking their cakes to new levels with unique fillings such as caramel apple or cream cheese, while others are making each layer of the cake a different flavor. The days of the white cake are over. Brides are opting for cakes with bold colors and abstract shapes.

The cupcake wedding cake is also becoming extremely popular. Instead of a fancy, expensive multi-tiered wedding cake, many couples are opting for cupcakes arranged in the shape of a cake. This is a much more affordable alternative to a traditional wedding cake. Your guests, young and old, will enjoy the cupcakes at your reception. What’s fun is that you can get the cupcakes in a variety of flavors.

If you’d like, you can still have a smaller, separate one tier cake used for the cake cutting ceremony.

Wedding Food

Instead of a sit down or buffet dinner, many couples are saving money by serving only cocktails and appetizers at their wedding reception. If you aren’t serving a meal at your reception, be sure to plan your wedding away from traditional mealtime and indicate that it is “cocktails only” on your invitation. You don’t want hungry, disgruntled guests who were expecting a full meal.

Dessert action stations are also becoming very popular. You can rent a chocolate or caramel fountain and provide lots of fruit, cake and other treats for dipping. A build-your-own banana split or ice cream sundae station is also a terrific idea.

Fried food and heavy entrees are out. Lighter fare, organic cuisine, and vegetarian cuisine are definitely in. Serve guests an organic feast of foods produced without chemical fertilizers, antibiotics or pesticides, and top it off with organic drinks. During cocktail hour, for example, try Square One vodka and Juniper Green gin, both fermented without additives.

Wedding Flowers

Symmetrical floral centerpieces are out. Choose centerpieces of varying size, shape and color. Stay away from using the same vases at each reception table. Choose local, organically grown flowers. After your wedding, donate the arrangements to nearby hospitals or other facilities.

In color palettes, green is still the most sought after color with accent shades of creams and white or hot pinks and mango coral. However, combinations of deep burgundy red Black Magic roses, Black Forest mini Callas and rich purple, almost black, tulips are striking against ornate damask linen. No more white linen on guest tables for sure.

Destination Weddings

Some reports indicate that as many as 20 percent of all weddings are now destination weddings where the bride and groom travel to a vacation destination to host their wedding ceremony and reception.

Celebrities have been hip on the destination wedding trend for years. But destination weddings aren’t just for the rich and famous.

Because of the travel expenses, most destination weddings are relatively small involving only the couple, family and close friends. Resorts and hotels offer packages that make planning a destination wedding relatively simple. Many offer the services of their own on-site wedding coordinator who will plan all the details of your wedding from decorations to sightseeing activities for your guests.

Though it may seem expensive to hold a destination wedding, it actually may be cheaper than holding a large wedding with a seated dinner in your hometown. It is commonplace for the bride and groom to pay for the hotel rooms, food and other guest expenses. However, normally guests pay for their own airfare.

When planning your destination wedding, keep your guest list small. Choose a destination with inexpensive airfare and avoid traveling during peak season.

The biggest drawback of a destination wedding is that unless you are wealthy, all your family and friends will probably not be in attendance. Many times all your invited guests will not be able to travel or get off work. Consider the schedule of your most important guests when selecting your destination wedding date.

All in all, a destination wedding can be a wonderful choice that allows you to experience your wedding in an exotic locale, combining your wedding and honeymoon in one destination.

Wedding Colors – These are interesting ideas for wedding colors

Tangerine with Azure Blue and a shot of Espresso
Sky Blue, Navy Blue, Celadon Green and a splash of Purple Wine
Glossy White, Metallic Gray, Bold Magenta and Sleek Black
Dark Cocoa, Seafoam Mint, Metallic Silver on Ivory
Blueberry, Raspberry, Lavender, Black and Charcoal Gray
Jewel tones mixed with antique metallic for fall and winter
Black and White, add a splash of Apple Green or Citrus Yellow

Congratulations to all of our October couples!

A big Congratulations to all of our October couples!

Sara and Jonah 10/1 at Oak Hill
Crystal and Thomas 10/1 at The Poughkeepsie Grand Hotel
Carla and Robert 10/1 at New World Home Cooking
Suzie and Tony 10/1 at Belvedere Mansion
Lauren and Rick 10/1 at The Inn at Stone Ridge
Laryssa and Sharyn 10/2 in Elizaville, NY
Rosanna and Carl 10/2 St. Mary’s Church and The Rhinecliff Hotel
Amanda and Brent 10/2 in Hopewell Junction, NY
Nina and Miguel 10/7 at The V.I.P. Country Club
Andrea and Evan 10/8 at Bowdoin Park and Poughkeepsie Grand Hotel
Sasha and Matthew 10/8 at Schultz Hill
Katie and Anthony 10/8 at Emerson Resport & Spa
Melinda and Marcello 10/8 at Renaissance Westchester Hotel
Julianne and Tim 10/9 at The Chapel of Our Lady Restoration
Moira and Robert 10/9 at Blue Restaurant
Alicia and Robert 10/9 at Glen Sanders Mansion
Jillian and Jamie 10/10 at Locust Grove
Georgia and Christopher 10/14 at The Dutchess Golf & Country Club
Shanna and Michael 10/15 in Jewett, NY
Meredith and Nicholas 10/15 at West Park Winery
Eileen and Kurt 10/15 at The Meadowbrook
Jennifer and Robert 10/15 at Brookside Manor
Amanda and Wesley 10/16 at The Candlewood Inn
Wendy and Duane 10/16 at The Garrison
Alexandra and Brian 10/16 at Mohonk Mountain House
Kristen and Jonathan 10/19 in Saugerties, NY
Indy and Keyuan 10/22 at Castle on the Hudson
Jennifer and Paul 10/23 at Villa Borghese
Nicole and Shanee 10/23 at Round Hill House
Jamie and Raul 10/29 at St. Patrick´s Cathedral and Apawamis Club
Kathleen and Brendan 10/29 at Church of the Holy Spirit and Doubletree Hotel Tarrytown

Should You Elope?

Planning a wedding can be full of different stresses. Right from the beginning the bride and groom are pulled in many different directions. Where to have the wedding, who to invite and, even more stressing, who not to invite can be the most difficult decision of all. Decisions can be difficult and feelings can be hurt. On top of all of this is the cost: how much will we need to spend to have the wedding that we want? Where do we cut back? Where can we cut back? More and more of today’s couples are paying for their own wedding. The cost of a wedding is just something a great deal of bride’s parents can no longer afford to pay for. Even if they want to! The cost of housing alone puts an added strain on paying for a wedding. Many couples today even buy their house before they get married with the goal of having a wedding ceremony later that may never happen.

There are, of course, many ways to deal with these potential problems. Some will be easy and some may step on some toes. Thousand of couples get married every weekend across the country and enjoy the experience of a wonderful wedding day. One thing for sure, there will be a lot of decisions to make.

One way some couples deal with all of this is to, actually, not deal with any of it. They elope! Eloping answers or avoids having to answer many of the questions mentioned above. There are, however, other questions that will need to be answered.

What are some of the pros and cons of eloping? The main drawback is that you may hurt the feelings of your close family members if they are not invited. There is something to be said for all the planning, the ceremony, getting dressed up, and being the center of attention on your special day–you may appreciate the memories when you are older.

Once you decide that you want to elope, your choices of where to elope are almost endless. I googled ‘elope’ and got 802,000 hits. Everything from locations, hotels, photographers to Officiants were listed. This leads to more decisions. You may want to start with deciding what kind of surroundings you want to get married in: beach, mountains, tropical settings, what fits you best? If you travel out of the country you may want to have a simple ceremony before you go so you won’t have to worry about getting a copy of the marriage license from another country. Some countries make this easy and some not so much. Also, some countries don’t let you get legally married in their country so it may be a necessity. The basic things you need to take care of are; marriage license, travel plans, lodging, location of ceremony, officiant and a witness or two. Every state and every country will have different requirements regarding the marriage license. Making a few inquiries on the state or country websites regarding marriage would be a good idea.

Without going into detail, there are a couple of other options available to couples who are getting married. One would be the micro wedding. This can happen by traveling to a destination where you can invite up to 15 of your family and friends to meet you at a designated location for an intimate ceremony. The next option would be a destination wedding. This could be a location arranged ahead of time to host your wedding; a cruise ship would be another great option. In this case you can invite more people and they not only attend your wedding, but enjoy a nice vacation as well. (In both of these cases your guests pay their own way.)

Eloping is not for every couple, but it can be a great option for others. The vast majority of couples getting married have a full wedding. However, thousands of couples elope every year. It can be a great way to avoid some of the pressures and financial obligations associated with it. Which ever way you go, make sure you think it through because this is your special day and you will want to make sure it’s done right.

Winter Wedding Ideas

Very few things tend to be as beautiful and magical as a winter wedding. The summer season is filled with stereotypical “dream weddings”, but it’s all to easy to overlook the options and individuality of a winter wedding. Let’s look at how a winter wedding will make your big day a day to remember.

Why a winter wedding?

There are several reasons you may opt to have your special day during the winter weather. The most simple explanations? Perhaps you or your sweetie don’t like the heat. Or maybe winter is your favorite time year. Perhaps you just want to stand right out in the crowd. Or maybe you want to fully appreciate a honeymoon in a very warm climate.

Many times winter weddings are more cost-effective because it’s the off-season. Some venues reduce their prices during the off-season to bring in more business. Remember too that a number of places routinely decorate for the holidays; this allows you to definitely spend less on flowers and rentals. And with that snow – just think of the photo opportunities! You will have the ability to be so creative with your photographer, from cuddly fur stoles and cozy boots under your custom made wedding dress to a smooch under the mistletoe.

You won’t have to concern yourself with poor weather ruining your outdoor event. However, a lot of people travel during the wintry weather holidays or head to the south for vacations, so you’ll have to share your wedding date with your guests a lot earlier for them to reserve the date.

How can winter elements make your wedding magical?

There are several ways you can use winter to your advantage. Here are a few ways to get you started:

1. Numerous reception halls, churches, as well as venues decorate for the winter months and holidays. These decorations add flavor in your wedding. For a heat, as well as an intimate feel at your reception, look for a setting with a fireplace, a historic estate, or a private clubhouse. Other winter-themed decorations to take into account: an all-white cake covered in silver snowflakes; ice sculptures; and centerpieces made from sprigs of cranberries encircling pillar candles.

2. The best photographer will have a great deal of ideas for poses not to mention props that will insert that important dash of winter into your photos. In particular, for outdoor photos you will need to wear a wrap or shrug. You can coordinate this with the groom’s attire and huddle with him under a snow-covered pine tree for a unique, everlasting portrait. Skilled photographers are able to capture the sparkling light on the snow while portraying you your groom at your best. Other possible props comprise of snowmen, ice sculptures, holiday decor, poinsettias, and cute boots protruding from under your dress.

3. Guests can be enveloped in winter warmth while they are at your wedding reception with gourmet hot dark chocolate or spiced wine and by dining on warm pumpkin soups, among other winter plates. Possible party favors include spiced hot chocolate mix, snow globes, or dressed-up christmas cookie cutters.

Winter weddings supply the best of both worlds: tons of options to select from and lower pricing for it all.

Congratulations to all of our September couples!

A big Congratulations to all of our September couples!

Elizabeth and Ron 9/3 at Poets Walk
Elizabeth and Dana 9/3 at New York Country Club
Melissa and Jeremy 9/4 at The Links at Unionvale
Nicole and Nick 9/4 at Twin Lakes
Jill and John 9/4 at Millbrook Winery
Kellie and Mark 9/4 at The Falkirk Estate and Country Club
Gabrielle and Dean 9/10 at West Park Winery
Laurie and Rick 9/10 at The River Grill
Kaitlyn and Brian 9/10 at The Onteora Mountain House
Luciana and Eduardo 9/11 at The Ashokan Reservoir
April and Jill 9/16 in Central Park, NYC
Kaeleigh and Cory 9/16 in Gardiner, NY
Nichole and Peter 9/16 at The New York Country Club
Michelle and David 9/16 at The Glen Island Harbour Club
Jennifer and Marcelo 9/17 at The Stony Ford Golf Course
Stacy and Craig 9/17 in Yorktown Heights, NY
Veronika and Brainerd 9/17 at Oak Hill
April and Heath 9/17 in Kinderhook, NY
Sarah and Justin 9/17 at West Settlement
Beth and Hermann 9/17 at Del Posto Ristorante, NYC
Melissa and Kyle 9/18 at The Grandview
Nicole and Derek 9/23 at Arbor Ridge Catering & Banquet
Adam and Erin 9/24 at Mary’s Parish in Greenwich, CT and Westchester Country Club
Jessica and Kyle 9/24 at All Souls Church
Peter and Nicole 9/24 at The Historical Harness Track
Daria and Lukasz 9/24 at Mohonk Mountain House
Nicole and Ryan 9/24 at Overlook Lodge
Aimee and Michael 9/24 at Highlands Country Club
Katie and Rick 9/25 at Mohonk Mountain House
Jessica and Todd 9/30 at The Poughkeepsie Grand Hotel