Wedding Planning and Coordination Services

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At Hudson Valley Ceremonies we have created a reasonable and affordable solution to assisting you at your wedding. Our goal is to look at you on your wedding day and see smiles not tears. We have packages to assist with any type of wedding or budget. We will be there to solve problems, foresee dilemmas & make sure everything flows naturally.

Coordinating and Planning Packages

Wedding Starter Package
1-2 hours of service
Budget Analysis, Wedding Styles, Wedding Etiquette, Vendor Referrals, Day of Time-line Assistance, Budgeting Ideas

All done in our shop in Rhinebeck, NY
FREE, No Charge At All

When done at your location there is a $150 charge plus travel.

Coordinator of Ceremonies
Coordinating Wedding Ceremony only
(perfect for church or park weddings)
1 hour Consultation
Ceremony Vendor Verification
1 Hour Rehearsal Coordination (if being done)
1 Hour prior to Ceremony for Setup
1 Hour for Ceremony
1 Hour After Ceremony for Break Down

w/o Rehearsal $400
with Rehearsal $500

Day of Wedding Coordinator
One to two consultations prior to event
Coordination of Rehearsal
Coordination of Wedding Ceremony
Coordination of Reception

Day of Coordinator with Rehearsal $950
Day of Coordinator w/o Rehearsal $800
Day of Coordinator & Assistant with Rehearsal $1250
Day of Coordinator & Assistant w/o Rehearsal $1100
(Book our services within 30 days of the event and receive a $50 discount)

Couples can book this service at any point in the wedding planning process.  We encourage as early as possible to ensure availability.  We also encourage our couples to communicate with us throughout the entire wedding planning time frame.  We want to know what is going on with the wedding planning.

Partial & Full Coordination*
These packages are for couples that need additional assistance from the wedding coordinators. With these packages we assist you with all aspects of the wedding planning. We will assist with the style, budget, vendors, rehearsal, setup, wedding, and honeymoon.

Partial Planning is used when a venue is already contracted, and there is just a need for other professionals

Partial Planning Package 1 $1500
Help with locating and contract negotiations for up to three professionals
Day of Coordinator with Rehearsal Service

Partial Planning Package 2 $2500
Help with locating and contract negotiations for four or more professionals
Day of Coordinator with Rehearsal Service

Full Planning is used when you need a venue in addition to your wedding professionals

Full Planning Package 1 $3000
Help with locating a venue with up to three different venue searches and visits
Help with locating and contract negotiations for up to three professionals
Day of Coordinator with Rehearsal Service

Full Planning Package 2 $5000
Help with locating a venue with up to three different venue searches and visits
Help with locating and contract negotiations for four or more professionals
Day of Coordinator with Rehearsal Service

Sample of Coordinator Assistance:
Meeting and greeting vendors
Ensuring vendors complete contracted services
Pay vendors and distribute gratuities
Assist with all flowers
Line up wedding party
Coordinating vendors for ceremony cues
Fixing bridal gown for walk down the aisle
Helping children make it down the aisle
Make sure all ceremony decorations are completed properly
Assisting guests
Assisting with photos
Assisting with transition from ceremony to cocktail hour
Assist with the bustle of the gown
Makeup touch-ups
List of special guests are completely taken care of
Making sure venue is prepared
Keeping on the timeline
Making sure DJ plays the proper music
Making sure tables are set properly
Wedding favors are in the proper place
and so much more!!

* If needed an assistant can be added onto these packages for $300

Travel Fees:
The first 20 miles are free. Every mile over the first 20 miles is $1.00.
We only charge for mileage one way.

Check Availability

Get an Instant Quote

Reviews:

Jeanne Stark and the team at Hudson Valley Ceremonies were incredible. Everything went smoothly because of them. They were somehow everywhere at once, but never felt in the way, and they really helped to keep things organized. They are friendly, efficient and very experienced. I highly recommend them for anyone needing a little (or a lot of) help with their wedding.
Dean and Gabrielle (West Park Winery now known as Red Maple Vineyards)

It scares me to think what would have happened if we hadn’t hired Jeanne from Hudson Valley Ceremonies. Even though she was technically only our “Day-of-Coordinator,” she really did so much more. Getting married at a private home was a lot of work, but Jeanne made is so much easier by being at the house when all of the rentals were delivered and coordinating their placement. She came to our rehearsal as well. And on the day of the wedding, she was the first one to arrive and the last one to leave….dealing with all the minor problems and making sure everyone was having a great time. For example, it wasn’t until an hour into our reception that I discovered that our valet parkers just hadn’t shown up – Jeanne took care of it without stressing me or the groom out. Hiring Jeanne was definitely the best decision we made during our whole wedding planning process!
John and Jessica (Private Home)

One thought on “Wedding Planning and Coordination Services

  1. Clare Knapp says:

    I am recently engaged, and just booked Diane Stredicke for our photography. She recommended we check you out for a wedding coordinator. We will be having our wedding on June 23, 2012 at my family’s horse farm in Lagrangeville, and are interested in seeing if your services are available. Thank you very much.

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