Day of Wedding Coordinator
Couples can book this service at any point in the wedding planning process. We encourage as early as possible to ensure availability. We also encourage our couples to communicate with us throughout the entire wedding planning time frame. We want to know what is going on with the wedding planning.
One to two consultations prior to event
Coordination of Rehearsal
Coordination of Wedding Ceremony
Coordination of Reception
Day of Coordinator & Assistant with Rehearsal ~ $1500
Day of Coordinator & Assistant w/o Rehearsal ~ $1300
Plus Travel Fees may apply
Sample of Assistance:
Meeting and greeting vendors, Ensuring vendors complete contracted services, Pay vendors and distribute gratuities, Assist with all flowers, Line up wedding party, Coordinating vendors for ceremony cues, Fixing bridal gown for walk down the aisle, Helping children make it down the aisle, Make sure all ceremony decorations are completed properly, Assisting guests, Assisting with photos, Assisting with transition from ceremony to cocktail hour, Assist with the bustle of the gown, Makeup touch-ups, List of special guests are completely taken care of, Making sure venue is prepared, Keeping on the timeline, Making sure DJ plays the proper music, Making sure tables are set properly, Wedding favors are in the proper place and so much more!!
Hudson Valley Ceremonies were recommended to me by another bride and I can not begin to thank her enough for doing so! I had the best experience with them, especially our wedding coordinator, Jeanne. My husband and I could not have had a more enjoyable day. Jeanne allowed us to relax and take in every moment of our wedding and we are so grateful for that. She is especially efficient, responsive, and best of all – calming and reassuring. We always felt like we were in good hands with Jeanne and never once worried about anything going wrong. Because of Jeanne, our wedding was everything (and so much more) that we ever imagined. Thank you so, so very much for going above and beyond and we will most definitely recommend you to everyone we know.
Morgan and Philip (Locust Grove)
My husband and I used HVC for both their day-of coordinator services (we worked with Jeanne Stark) and also their officiant services (we worked with Rev. Tom Hickey). We were absolutely blown away by the quality of service. Jeanne was truly and absolutely amazing. Our wedding was at a very DIY venue and so we had a lot of work to do, but she was with us every step of the way. We were able to order our flowers, candy bar supplies and invitations and other stationary through her, and she did the most amazing job setting up all of our decorations, reception tables, making the bouquets/boutonnieres and much, much more. She answered any and all of our questions throughout the planning process and really helped me zero in on making our wedding exactly what we pictured. The day of the wedding, she was there to fix any problem that came up and kept everything flowing smoothly; I was completely at ease for the entirety of the day and honestly had nothing to worry about with her there. Her efficiency and organization were really something to marvel at, and on top of all of this, she really is one of the most kindest and down-to-earth people I’ve met. In retrospect, I honestly can’t imagine not having decided to work with her – invaluable! I can’t recommend HVC enough!
Christina and Brian (Circa 1799 Barn)
I used Hudson Valley Ceremonies for my rehearsal and day of coordinator. The day of my wedding there was a snow storm… in October. Needless to say the day was not at all what I planned it to be, including not me not being able to make it to our church for the ceremony because the roads were so bad. Jeanne and Sage were amazing through everything. They worked with my reception venue to have a ceremony space set up so that we could do an impromptu civil ceremony. I honestly don’t know what I would have done if I did not have them there. Even before the snow hit, Jeanne was great. She followed up with all my vendors and provided them with a timeline for the day. She helped arrange transportation to the rehearsal dinner and provided supplies for our photobooth and cake cutting. I would and have strongly recommended them to my friends getting married.
Brendan and Kathleen (Doubletree Hotel Tarrytown)