Tag: budget wedding

The Value of Hiring a Wedding Coordinator

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Now that the proposal has been accepted, what’s next? It’s time to create your signature wedding.
What exactly does that mean? It means that from this day forward, until the day of the wedding, you will spend 75% of your time thinking about how to create a wedding that will be like no other. You may not have given it much thought, but most couples have thought about this day for many years and envisioned their wedding in their minds a thousand times. Both of you are about to embark upon what could be a wonderful journey… or a nightmare! The choice is yours. Why leave it to chance that everything will go according to plan? Instead, implement a fail-proof plan. How? By hiring a wedding coordinator

Consider this idea as the first and one of the most important decisions you will make as a couple. Hiring a wedding coordinator will give both of you reassurance that you are making the right decisions about your choices; help bring your dream to fruition; and maintain a peaceful, loving, relationship in the process.

Although most couples enjoy the idea of designing a wedding, they often find that the planning is much more work than they imagined. It takes time and experience to address every detail. Let’s face it, some people just aren’t planners. Planning your wedding doesn’t have to be a frustrating and overwhelming experience. Organization and careful planning are the keys to a stress-free, fun-filled event. Hiring a wedding coordinator will ensure a much happier experience for you both!!

A wedding coordinator will not only help coordinate the details of the wedding but, more importantly, will help to make the process fun, reduce the stress and ensure that you have the wedding you desire. You will not have to worry or become stressed during the planning process. Instead, you both will enjoy planning the wedding.

Don’t misunderstand, you both will still make all the decisions, but consider leaving the details to the experts. Most couples truly enjoy the journey and, even if they don’t, the coordinator will be there to guide them. Trust me on this one, by hiring a wedding coordinator, your life will be happier, because everyone will be happier and less stressed.

Wedding coordinators are trained professionals who know the industry. Couples should understand that they are not just paying for a coordinator to manage the day for them; they are also paying for knowledge, expertise, skills, services and, ultimately, peace of mind.

Wedding coordinators provide a higher level of comfort for everyone. They are able to recommend the right professionals for you. Professionals enjoy working with other professionals. Are trained to handle difficult scenarios and unexpected occurrences at weddings; Are familiar with the latest trends and have the best resources; Know the best locations and services for each couple’s particular needs; Have access to exclusive locations that couples would otherwise never hear about; Can recommend the right wedding professionals for all aspects of the wedding; Are trained to help create a budget, keep expenses within that budget, and protect couples from making costly mistakes; Can save couples time in researching options. They already know what works best and why.

Now that you understand the various roles of a wedding coordinatoe, it’s time to start getting the important questions answered. Setting the budget first is the key! You and your fiancée should agree on the expenses before you begin the planning process. The budget must accommodate the size and style of the wedding. Write down your wishes and desires and compare notes. Distinguish your “wishes” from your “must haves”. Your coordinator can create a budget based on the most important elements of YOUR wedding. He/She can help prioritize which areas are most important to you.

Remember there is always room for compromise. Target more money towards the areas that are most important and reduce the areas that are less important. Your wedding coordinator will show you how to make changes without changing the feel of the wedding. Is it more important to have great food or a great band? Do you want an extravagant cake or beautiful flowers? You can have all of the above with proper planning. Whichever you choose, remember to stay on track with the expenses as you move forward. The budget is one of the most important areas where your coordinator can assist and it’s the start of making financial decisions together, a very important part of marriage. Open and honest communication is the key.

In a post-wedding survey, couples were asked, “If you had it to do over again, what would you have done differently?”
Number 1 Answer: “I would have hired a wedding coordinator – someone to ensure that all of the details were handled so that I could have enjoyed my day without worry.” Coordinators provide this reassurance on the wedding day! It is worth the investment to have peace of mind.

A wedding coordinator is able to provide: Peace of mind while planning the wedding; A great experience on the wedding day; and Wonderful wedding memories that will last forever!

Managing Your Wedding Budget

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The Budget

Your Budget Consists of:

Ceremony 3%
Reception 48%
Attire 10%
Rings 3%
Flowers 8%
Music 8%
Photography 12%
Transportation 2%
Stationary 3%
Gifts 3%

Who Pays For What

Traditional Responsibilities:

The bride’s family pays for:
– Reception costs, including food, music, decorations, rental fees and entertainment
– Ceremony Costs including rental fees, decorations
– Flowers for Ceremony and Reception
– The bride’s wedding dress and accessories
– Invitations, announcements, programs, and mailing costs
– Favors
– Photography
– Transportation
– Their own attire and travel expenses

The groom’s family pays for:
– The rehearsal dinner, including food, invitations, decorations and entertainment
– Their own attire and travel expenses
– A wedding present

The bride pays for:
– The groom’s wedding ring
– A wedding gift for the groom
– Her hair, makeup, beauty treatments
– Gifts for her attendants
– Sometimes accommodation for any out-of-town bridesmaids

The groom pays for:
– The marriage license
– The bride’s engagement ring and wedding ring
– The honeymoon
– A wedding gift for the bride
– The bride’s bouquet
– Gifts for his attendants
– Corsages for the mothers and grandmothers
– Boutonnières for men in the wedding party
– Sometimes accommodation for any out-of-town groomsmen
– Fee for the officiant

A modern take on who pays for what at a wedding:

After announcing their engagement, the bride and groom sit down and estimate what they’ll spend on the wedding, probably after finding a reception site and making general decisions about theme, style, time of day etc. They then approach their parents and after describing what they’ve decided on so far, say gently, “We were wondering if you would be able to pitch in for any of the costs.” The parents may look at the budget and say, “We’d like to pay for the reception food and the flowers” for example. They may also offer a set amount they’ll contribute. If their parents say they can’t afford to contribute, or only offer a small amount, the bride and groom say, “Thank you for considering,” and perhaps have to revise their budget or find creative ways to pay for the wedding.

Alternative Plan:

In this scenario, the bride’s family, the groom’s family, and the bride and groom themselves each pay for one third of the budget. Typically, this means they will also each invite one third of the guests.

How Much Do You Really Need?

Depending on your area, budgeting about $100 per wedding guest will give you a good start. This allows for $50 a head for catering, and the remaining $50 goes towards everything else – flowers, attire, etc. Of course, if you are only having 10 guests, you may have trouble paying for everything else with only $500, but it is a good starting point. This starting point fits with the general rule of the more guests, the more formal and lavish the wedding. It is also certainly possible to throw a wedding on a shoestring budget.

Having a Small Wedding

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What’s the hottest trend in weddings? Smaller guest lists.

Here are some reasons to have a small wedding:

1. You get to celebrate one of the biggest days of your life surrounded by people who love you. This is one of the best things about having a small wedding.

2. You can feel more relaxed on your wedding day. Because you’ll be surrounded by friends and family, you’ll feel more at home with your guests. Your wedding will feel more like a celebration with close-knit friends and family, than a production.

3. You can save money. You can save thousands of dollars by having an intimate wedding, which means you won’t have to go over your wedding budget.

4. You can splurge. Some couples choose a small guest list not necessarily because their budgets are small, but because they can pull out all the stops and have a truly lavish wedding. You get more ‘wow’ for less wallet with a small wedding. When you’ve got fewer guests, you can splurge on the things that really matter to you. For some that might be an out of this world dinner, for others it might be a five-piece jazz band or a designer wedding gown.

5. You have more options when choosing a venue. Since you won’t need a large space to accommodate your guests, many small wedding venues will be open to you. A smaller guest list means more creative venue options like bed and breakfasts, museums, art galleries and restaurants.

6. You have more freedom to customize your wedding to your own tastes. A small wedding gives you the opportunity to get your creative juices flowing and make your unique wedding a reflection of the two of you.

7. You get to spend time with your guests. How many weddings have made you feel like a stranger fulfilling a social obligation? Small weddings aren’t like that. When the guest list is small, the bride and groom can spend time with each of their guests, making them feel welcome.

8. You can make your guests feel at home. Because you will be able to spend at least some time with your guests, they will feel more at home at your wedding. Also, when the guest list is small, guests will have a better opportunity to mingle with most of the others. Chances are that many of your guests will know one another.

9. You can get your guests involved. A small wedding will give you the opportunity to get your loved ones involved in your special day. Also, it’s a lot easier pulling off a DIY wedding with a guest list under 75, than a big scale production.

10. You can have a wedding that people will remember. Because your wedding won’t be typical – the kind your guests have been to over and over again – your wedding is more likely to be remembered.