Free Wedding Workbook & Website For Our Couples

For Our Contracted Couples Only
Free Wedding Workbook & Website

Workbook Services Include:

Guest List & Budget
Task Calendar
Wedding Ceremony and Reception
Rehearsal and Rehearsal Dinner
Seating Arrangements
Engagement Activities
Bridesmaid’s Luncheon
Bridal Shower
Bachelor and Bachelorette Parties
Post-Wedding Activities
Honeymoon
RSVPs
Gifts and Thank Yous
Costs and Payments
Vendors and Contacts
Out of Town Guests
Gift Registry
Create and Collect Notes Electronically
Organize Notes into your own Categories
Attach images and Links to Notes
Share Notes with Family and Friends
Maintain a Master Email List for your Wedding
Create Customized Lists
Send Email in Bulk
Works with your Existing Email Address
and so much more!!

Contact us today to have this set up for you for free.

Stocking Your Wedding Reception Bar

The amount of alcohol consumed at a wedding reception varies widely. Hopefully you and your future spouse know your wedding guests pretty well–this should help you determine what types of alcohol and how much you need for the bar. Will they choose liquor or do you think they’ll go for wine and beer? If your friends are part of the beer drinking crowd, don’t overbuy on hard alcohol, and vice versa. In most weddings, the crowd is multi-generational, and as a result, you’ll probably have a range of preferences.

Many people have found themselves asking, “How much alcohol should I get?” Overbuying is extremely costly and wasteful, and underbuying is a major faux pas.

Here is a great break down for fully stocking the bar at your wedding:

Full Bar Setup for 100 guests:

6 bottles of Coke
6 bottle of Diet Coke
4 Bottles of Sprite
4 Bottle of Ginger Ale
5 Bottle of Seltzer
5 Bottles of Tonic

2 Bottles of Orange Juice
1 Bottle Grapefruit Juice
2 Bottles of Cranberry Juice
2 Bottles of Pineapple Juice
1 Bottle Tomato Juice

1 Bottle Sweetened Lime Juice
1 Bottle Grenadine
1 Bottle Sour Mix
1 Bottle Bitters
1 Bottle Tobasco
1 Bottle Worcestershire

6 Lemons
6 Limes
1 Jar Olives
2 Jars Cherries

200 Cocktail Napkins
200 Stirrer-Straws

2 Cork Screws
1 Bottle Opener
1 Knife
1 Cutting Board
3 Cloth Napkins

15 Bags of Ice

2 Liters Rum
4 Liters Vodka
2 Liters Tequila
1 Liter Scotch
1 Liter Bourbon
2 Liters Gin
Also, maybe – Vermouth, Triple Sec, Kahlua

Red Wine – 3-4 cases
White Wine – 2-3 cases
Champagne – 1 case for toast, 2 case for general consumption

Beer – 4-6 cases of 2-3 brands of beer, or ½ keg equals 7 cases

Remember to always try to purchase what you like to drink.

Should You Elope?

Planning a wedding can be full of different stresses. Right from the beginning the bride and groom are pulled in many different directions. Where to have the wedding, who to invite and, even more stressing, who not to invite can be the most difficult decision of all. Decisions can be difficult and feelings can be hurt. On top of all of this is the cost: how much will we need to spend to have the wedding that we want? Where do we cut back? Where can we cut back? More and more of today’s couples are paying for their own wedding. The cost of a wedding is just something a great deal of bride’s parents can no longer afford to pay for. Even if they want to! The cost of housing alone puts an added strain on paying for a wedding. Many couples today even buy their house before they get married with the goal of having a wedding ceremony later that may never happen.

There are, of course, many ways to deal with these potential problems. Some will be easy and some may step on some toes. Thousand of couples get married every weekend across the country and enjoy the experience of a wonderful wedding day. One thing for sure, there will be a lot of decisions to make.

One way some couples deal with all of this is to, actually, not deal with any of it. They elope! Eloping answers or avoids having to answer many of the questions mentioned above. There are, however, other questions that will need to be answered.

What are some of the pros and cons of eloping? The main drawback is that you may hurt the feelings of your close family members if they are not invited. There is something to be said for all the planning, the ceremony, getting dressed up, and being the center of attention on your special day–you may appreciate the memories when you are older.

Once you decide that you want to elope, your choices of where to elope are almost endless. I googled ‘elope’ and got 802,000 hits. Everything from locations, hotels, photographers to Officiants were listed. This leads to more decisions. You may want to start with deciding what kind of surroundings you want to get married in: beach, mountains, tropical settings, what fits you best? If you travel out of the country you may want to have a simple ceremony before you go so you won’t have to worry about getting a copy of the marriage license from another country. Some countries make this easy and some not so much. Also, some countries don’t let you get legally married in their country so it may be a necessity. The basic things you need to take care of are; marriage license, travel plans, lodging, location of ceremony, officiant and a witness or two. Every state and every country will have different requirements regarding the marriage license. Making a few inquiries on the state or country websites regarding marriage would be a good idea.

Without going into detail, there are a couple of other options available to couples who are getting married. One would be the micro wedding. This can happen by traveling to a destination where you can invite up to 15 of your family and friends to meet you at a designated location for an intimate ceremony. The next option would be a destination wedding. This could be a location arranged ahead of time to host your wedding; a cruise ship would be another great option. In this case you can invite more people and they not only attend your wedding, but enjoy a nice vacation as well. (In both of these cases your guests pay their own way.)

Eloping is not for every couple, but it can be a great option for others. The vast majority of couples getting married have a full wedding. However, thousands of couples elope every year. It can be a great way to avoid some of the pressures and financial obligations associated with it. Which ever way you go, make sure you think it through because this is your special day and you will want to make sure it’s done right.

How to Make Your Guests Walk Away Talking About Your Wedding

“That was the best wedding I’ve ever been to.” This is something that every couple planning a wedding hopes to hear once the dust has settled and the wedding is but a distant memory. Unfortunately, it’s not always the case for a lot of weddings. Your preferences can sometimes get in the way of planning a wedding that your guests can enjoy. While your special day may hold unforgettable memories to you and your new spouse, one small detail can set the mood for unhappy guests who won’t always voice their opinion to you. Something as common as mosquitoes at an outdoor wedding can drive guest crazy making them want to make a quick exit. And while this may be memorable for your guests, it’s not always the kind of memories you were hoping for.

Your wedding should be about you and your future spouse. You should focus on the day and the lifelong commitment and journey for which you are about to embark upon. A wedding is about celebration both as a couple and with those whom you care about – family and friends. After all, these are the people who watched you grow as a couple, who supported you and who you will share future memories with. As a bride and groom should be aware that your guests are a very important part of your wedding and you need to keep them in mind when planning for it.

For starters, when planning for an outdoor ceremony or reception, there are several important factors to keep in mind. First is whether or not you have a backup plan in the event of inclement weather. There’s nothing worse than being caught in the rain or having Uncle Sal’s toupee fly off due to heavy winds. Second, take into consideration any potential uninvited guests; the ones with many legs. Be sure to ask the location coordinator about any potential insect problems, and make sure that things are taken care of well before you say “I do”. Lastly, are you planning an outdoor ceremony in mid August where heat and humidity can literally melt makeup off your female guests? If you have your heart set on an outdoor ceremony be sure to keep it short. Don’t make you guests sit outdoors any longer than necessary. And, make certain that arrangements have been made for your guest to retreat where it’s nice and cool. Keep in mind that while the idea of an outdoor ceremony or reception during any part of the year may be a beautiful one, it may not always be practical.

When it comes to food do you and your future spouse tend to enjoy food that are hot and spicy or are you strict vegetarians? Whatever your preferences you never want to impose those on unsuspecting guests at your wedding. Keep in mind that everyone has different tastes and trying something new at a wedding can make it memorable but for all the wrong reasons. Be sure to meet with your caterer well before the wedding and decide on at least 2-3 choices for guests to decide what they would like to eat. Be sure to include a vegetarian meal as a choice as well. Oh, and if you really have your heart set on having hot and spicy chicken or those barbeque tofu skewers you love, make sure they come in appetizer form.

Lastly, let’s address the entertainment issue. A memorable wedding is one where everyone has a good time. That usually fall into the hands of whatever type of entertainment you choose. A string quartet is a beautiful choice for the ceremony and cocktail hour, but most often can bring down the mood of the party and will most likely receive many eye rolls if chosen for the reception entertainment. Be sure to provide lively entertainment for your guests whether you choose a DJ or Swing Band. Meet with them ahead of time and get an idea of what their performance entails, or better yet, ask if they are performing locally and view them in action. Determine if what they provide for entertainment with be appreciated by all guests at your wedding.

While most often no wedding will go off without some glitch, it’s best to keep these important ideas in mind when planning for your ceremony or reception. Chances are if you do, you may just hear those words you were hoping for “That was the best wedding I’ve ever been to”.

Wedding Guest List

Creating list of wedding invitations can become a total chaos. Whether your mother requests to invite all her neighbors, whether your partner insists to invite colleagues from work, you will encounter some obstacles in planning the guest list. There is still hope. If you follow these tips then you will not have some nightmare surprises invited for your wedding.

 
Choose guests depending on budget
Before you begin to think about the guest list think about the budget that it is allocated for the wedding, but also the type of wedding that you desire. If you want a wedding with a few guests, you should choose just the important persons in your life to participate at the wedding and you can come with a plus on the menu, decorations and favors. If you want to make a big wedding, because you have so many people that you cannot cut from the list, you can opt for a more modest and less menu and decorations to fit into the budget originally set. If you want to make no compromise in terms of wedding style, location, menu and decorations, you will have to limit the number of guests, so you could have the wedding that you desire without making a hole in the budget.

 
Who are the guests
Generally it is , told that the family who pays more for the cost of the wedding have the right to invite more people to the wedding. The simplest approach is that each set of parents get to invite the same number of people. If your parents or in-laws really need to invite more than the number of persons than you can consider to ask them to contribute more money to cover the spending. It is out of the question to not invite your parents, grandparents, brothers, uncles and favorite aunts, so do not talk about it, but about those relatives whom you rarely see or never. Even if the parents insist to invite them, try to make the list so that the closest relatives are present. Then review the budget and room capacity where the wedding is organized and only then include other people.

 
Friends and colleagues

The party and fun, tend to collect a lot of people, but that does not mean that you have to invite your hairdresser and teachers. Friends should be chosen by those who you have a close and long friendship with, which you share daily life with. In general invite friends who are close to you and will also be in the future. In terms of college or job colleagues, don’t invite the entire  group just because you were getting along well.

Professional DVD Slideshow Giveaway & Free Guest Photo Upload Account

Planning for a wedding can be a lot of work. It is really easy to stress out when it comes to deciding how you are going to capture the memories from the biggest day of your life. There are things to consider beyond the obvious questions of hiring (or not) pro photographers and videographers.

How are we going to get all of the photo and video files from our guests (grandma isn’t on Facebook)? Are we going to miss out on many of the behind the scene moments? What are we going to do with my uncle’s video footage? Wouldn’t it be nice to combine our photos with the video of our first dance we spent months rehearsing?

Well we at Hudson Valley Ceremonies and Events are here to help! Our friends at Storymix Media provide services that help take away the stress and worry of those very questions. We are also going to do something a bit different and fun – a free giveaway!

Here’s how it works. Storymix will produce a 100 photo slideshow for the lucky winner to use at their rehearsal, reception, as a gift, or whatever creative use you have in mind. All you need to do is add a comment with where you intend to use it and your email address. We’ll randomly select the winner and provide the coupon code to use on the Storymix site.

Entries must be made by September 30th. Make sure you tell your friends who are getting married!

In addition our friends at Storymix Media are looking to learn what issues, concerns, and challenges that brides-to-be like you are experiencing when it comes to capturing their wedding memories with photos and video. As thanks for taking their quick 3 minute survey you’ll receive their Guest Uploads product for FREE! You don’t even need to leave an email address.

We think Storymix has come up with the easiest way to capture, share, and enjoy all photos and videos your guests take. Just provide the link to your guests, guests upload, and you get to choose which files get included in the full resolution online gallery where everything can be downloaded for free.

Click here to get started

Learn more about Storymix Media here.

Having a Small Wedding

What’s the hottest trend in weddings? Smaller guest lists.

Here are some reasons to have a small wedding:

1. You get to celebrate one of the biggest days of your life surrounded by people who love you. This is one of the best things about having a small wedding.

2. You can feel more relaxed on your wedding day. Because you’ll be surrounded by friends and family, you’ll feel more at home with your guests. Your wedding will feel more like a celebration with close-knit friends and family, than a production.

3. You can save money. You can save thousands of dollars by having an intimate wedding, which means you won’t have to go over your wedding budget.

4. You can splurge. Some couples choose a small guest list not necessarily because their budgets are small, but because they can pull out all the stops and have a truly lavish wedding. You get more ‘wow’ for less wallet with a small wedding. When you’ve got fewer guests, you can splurge on the things that really matter to you. For some that might be an out of this world dinner, for others it might be a five-piece jazz band or a designer wedding gown.

5. You have more options when choosing a venue. Since you won’t need a large space to accommodate your guests, many small wedding venues will be open to you. A smaller guest list means more creative venue options like bed and breakfasts, museums, art galleries and restaurants.

6. You have more freedom to customize your wedding to your own tastes. A small wedding gives you the opportunity to get your creative juices flowing and make your unique wedding a reflection of the two of you.

7. You get to spend time with your guests. How many weddings have made you feel like a stranger fulfilling a social obligation? Small weddings aren’t like that. When the guest list is small, the bride and groom can spend time with each of their guests, making them feel welcome.

8. You can make your guests feel at home. Because you will be able to spend at least some time with your guests, they will feel more at home at your wedding. Also, when the guest list is small, guests will have a better opportunity to mingle with most of the others. Chances are that many of your guests will know one another.

9. You can get your guests involved. A small wedding will give you the opportunity to get your loved ones involved in your special day. Also, it’s a lot easier pulling off a DIY wedding with a guest list under 75, than a big scale production.

10. You can have a wedding that people will remember. Because your wedding won’t be typical – the kind your guests have been to over and over again – your wedding is more likely to be remembered.