Wedding Planning and Coordination Services


Photo by Hudson River Photographer

At Hudson Valley Ceremonies we have created a reasonable and affordable solution to assisting you at your wedding. Our goal is to look at you on your wedding day and see smiles not tears. We have packages to assist with any type of wedding or budget. We will be there to solve problems, foresee dilemmas & make sure everything flows naturally.

Check out our work:


Coordinating and Planning Packages

Wedding Starter Package

1-2 hours of service
Budget Analysis, Wedding Styles, Wedding Etiquette, Vendor Referrals, Day of Time-line Assistance, Budgeting Ideas

All done in our shop in Rhinebeck, NY
FREE, No Charge At All

When done at your location there is a $150 plus Travel Fees may apply

Virtual Wedding Planning

Perfect for couples having their wedding at a full service venue!

Phone & Email Contact with dedicated wedding planner to answer all questions and/or concerns
Unlimited Vendor Referrals
Planning Software to include Wedding Website & Budget Analysis
Day of Time-line Assistance
50% off Invitations, Favors, Accessories & Gifts through our wholesalers
Assistance with Wedding Style and Etiquette
Budgeting Ideas

Virtual Planning Only $900
Virtual Planning and 1 Venue Walk Through $1200 plus Travel Fees may apply

Coordinator of Ceremonies

Coordinating Wedding Ceremony only
(perfect for church or park weddings)
1 hour Consultation
Ceremony Vendor Verification
1 Hour Rehearsal Coordination (if being done)
1 Hour prior to Ceremony for Setup
1 Hour for Ceremony
1 Hour After Ceremony for Break Down

w/o Rehearsal $800 plus Travel Fees may apply
with Rehearsal $950 plus Travel Fees may apply

Day of Wedding Coordinator

One Consultation/Walk-Through at Venue
Coordination of Rehearsal
Coordination of Wedding Ceremony
Coordination of Reception
Coordinator & Assistant (Wedding Day Only)
Timeline Creation and Coordination
Vendor Referrals
Rental Coordination
Unlimited Email and Phone Communication

Assistance Before Wedding, For Example:
Vendor Referrals, Creating Timeline, Assisting with Design of Events

Day of Coordinator starts at $3000 plus Travel Fees may apply

Couples can book this service at any point in the wedding planning process.  We encourage as early as possible to ensure availability.  We also encourage our couples to communicate with us throughout the entire wedding planning time frame.  We want to know what is going on with the wedding planning.

Partial & Full Coordination

These packages are for couples that need additional assistance from the wedding coordinators. With these packages, we assist you with all aspects of the wedding planning. We will assist with the style, budget, vendors, rehearsal, setup, wedding, and honeymoon.

Partial Planning

used when a venue is already contracted, and there is just a need for other professionals

Partial Planning starts at $6000 plus Travel Fees may apply
Help with locating and contract negotiations for event professionals
Day of Coordinator Service included

Full Planning

used when you need a venue in addition to your wedding professionals

Full Planning Service starts at $10,000 plus Travel Fees may apply
Help with locating a venue with venue searches and visits
Help with locating and contract negotiations for event professionals
Day of Coordinator Service Included

Sample of Coordinator Assistance:
Meeting and greeting vendors
Ensuring vendors complete contracted services
Pay vendors and distribute gratuities
Assist with all flowers
Line up wedding party
Coordinating vendors for ceremony cues
Fixing bridal gown for walk down the aisle
Helping children make it down the aisle
Make sure all ceremony decorations are completed properly
Assisting guests
Assisting with photos
Assisting with transition from ceremony to cocktail hour
Assist with the bustle of the gown
Makeup touch-ups
List of special guests are completely taken care of
Making sure venue is prepared
Keeping on the timeline
Making sure DJ plays the proper music
Making sure tables are set properly
Wedding favors are in the proper place
and so much more!!

Travel Fees:
For each trip to the venue or meeting site the first 20 miles are free. Every mile over the first 20 miles is $1.00.
We only charge for mileage one way.

Check Availability

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Check out some of our work:  Wedding Video


Jeanne Stark and the team at Hudson Valley Ceremonies were incredible. Everything went smoothly because of them. They were somehow everywhere at once, but never felt in the way, and they really helped to keep things organized. They are friendly, efficient and very experienced. I highly recommend them for anyone needing a little (or a lot of) help with their wedding.
Dean and Gabrielle (West Park Winery now known as Red Maple Vineyards)

It scares me to think what would have happened if we hadn’t hired Jeanne from Hudson Valley Ceremonies. Even though she was technically only our “Day-of-Coordinator,” she really did so much more. Getting married at a private home was a lot of work, but Jeanne made is so much easier by being at the house when all of the rentals were delivered and coordinating their placement. She came to our rehearsal as well. And on the day of the wedding, she was the first one to arrive and the last one to leave….dealing with all the minor problems and making sure everyone was having a great time. For example, it wasn’t until an hour into our reception that I discovered that our valet parkers just hadn’t shown up – Jeanne took care of it without stressing me or the groom out. Hiring Jeanne was definitely the best decision we made during our whole wedding planning process!
John and Jessica (Private Home)

One thought on “Wedding Planning and Coordination Services

  1. I am recently engaged, and just booked Diane Stredicke for our photography. She recommended we check you out for a wedding coordinator. We will be having our wedding on June 23, 2012 at my family’s horse farm in Lagrangeville, and are interested in seeing if your services are available. Thank you very much.

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